Policies and Procedures

Article I. Student Rights

Students of MYS College of Theological Studies, Management &Leadership College, and Jazz Music & Media have the following rights:

1. Based on the MYS’s policy of the teaching process, no discrimination shall be made among students by nationality, sex, religion, etc.
2. The right to forward opinion ask questions, debate and participate in discussion in an educational process or other related activities.
3. The right to use libraries and other facilities according to regulations set.
4. On agreements to be made with the MYS, the right to health service.
5. The right to participate in clubs organized based on sex, educational and research related fields under the umbrella of their Students’ Council.
6. The right to assemble, to freedom of speech, and press, publication and distribution of materials, I line with academic matters.
7. Through the Student council’s Coordination, the rights to participate in committees like discipline, recreation, health services, etc.
8. The right to be treated equally in part time job opportunities outside the MYS.
9.  The right to petition a case to all the concerned authorities, stage by stage, and obtains decisions and demand reversals of unfair decisions.
10. The right to be re-admitted, on the basis of the regulations, to the MYS once they quit their education due to some causes (birth, sickness, etc.)
11. The right to be evaluated based on academic performance and ability without discrimination and obtains a copy of their grades at the end of the academic semester.
12. The right to apply for re-evaluation of an exam paper presenting concrete evidence for errors committed.
13. The right to obtain an official document verifying completion of the program of the MYS.
14. The right to acquire administrative support, counseling and guidance services in cases of academic or behavioral complications.

 

Article II. Student Responsibilities

A student of any school of the MYS will bear the following responsibilities:

1. A student is responsible for knowing, respecting and implementing the rules and regulations
2. A student is responsible to fulfill all the necessary requirements based on the program set for every course through lectures, laboratories, tutorials, workshops, etc.
3. A student is responsible to complete all assignments, field works, examinations, lab reports, and research papers given by teachers according to the time schedule.
4. A student is expected to appear in person within the MYS so as to register and fulfill the necessary requirements before the start of normal classes.
5. A student is responsible for taking the advice of academic staffs and administration of the MYS.
6. A student is responsible to carefully handle and utilize properly all educational materials and other properties of the MYS.
7. Students are responsible for respecting others and accept advice of the administration and refrain him/herself from prohibited corners within the MYS.
8. A student is responsible to keep himself/herself away from addicting substances.
9. A student is responsible for respecting the rights of others and not violating these rights.
10. A student is responsible not to misuse, lend or transfer to others any kind of materials and services given by the MYS for a personal use.
11. Students are responsible to keep themselves clean and use materials efficiently and carefully.
12. Students are responsible to replace materials for which they have signed in case of loss or damage.
13. A student is responsible to report to appropriate authority any facts within his/her knowledge which would appear to the violation of the code of conduct.
14. A student is responsible for having an ID card showing and returning to authorities on request.
15. A student is responsible to participate in all types of activities when required
16. A student is responsible not to hide materials which are supposed to be shared commonly.
17. A student is responsible for respecting the rules and regulations regarding cafeteria, library and classrooms.
18. A student is responsible to protect garden areas and work towards beautification of the campus.
19. A student is responsible not to offend other members of the MYS through unacceptable dressing style, ways of expression and other gestures.
20. A student is responsible for returning all the property of the MYS and obtains official clearance before the completion of the academic year.
21. A student is responsible to report and abide by the said duties upon request of concerned authority.
22. Students are responsible for any abuse of their freedom of speech and are subject to persecution or disciplinary action, as appropriate for publications or any other printed matter, which may infringe the provisions of national law or of the student code of conduct.

Article III. DISCIPLINARY PROCEDURES

 

The Mekane Yesus Seminary assumes that all students will abide by rules and regulations. However, it is aware that instances may arise in which the conduct of the student is unsatisfactory and measures will have to be taken to correct or punish such a behavior.

LIST OF OFFENCES

 

1. To call in an outside body such as the press or the police without the knowledge of the Seminary.
2. To write and submit articles of a derogatory nature to the press proved to be defamatory.
3. To communicate the Seminary's community issues to any higher body without informing the concerned body of the Seminary.
4. To bring into or keep in the Seminary compound any weapon.
5. Physical abuse of any person on the Seminary premises or any other conduct, which threatens or endangers the health or safety of a person.
6. Theft of any kind.
7. Disrespectful behavior towards members of staff.
8. Organizing or participating in unlawful boycotts, strikes, riots, sit-ins of a violent nature or other forms of indiscipline.
10. Sexual harassment. Examples of sexual harassment could include, but are not limited to:
    • Touching, pinching, and grabbing body parts
    • Sharing sexual notes or pictures
    • Writing sexual graffiti
    • Cornering someone, enforcing them to kiss or to do any sort of sexual gesture or act
    • Making suggestive or sexual gestures, comments, jokes, or looks
    • Spreading sexual rumors or making sexual propositions
    • Pulling clothes off of oneself or off another person
    • Causing a student or employee to feel that a grade, participation in an activity, raise, promotion, or any positive opportunity is dependent upon a willingness to participate in sexual activity
    • Making any sort of implied threat or pressure for sexual
11. Use of intoxicating liquor
12. Smoking or use of illegal drugs.
13. Forgery/plagiarism.
14. Improper student teacher or student-student relationship.
15. Misuse of the facilities of the Seminary.
16. Failure to attend classes.
17. Any other behavior, which is destructive of community life.
18. Allowing the use of property of the Seminary by unauthorized person.
19. Failure to observe rules and regulations of the Seminary on usage of the Campus and the dormitory such as uncleanliness in and around the dorm.
20. Failure to observe and abide by all academic regulations of the Seminary.
21. Any kind of cheating
22. Use of pornographic material
23. Unauthorized visits by men and women in the dormitory.
24. Willful destruction of the Seminary property.
25. Any other behavior, which is destructive of community life.

Article IV. Code of Dressing of Students of the MYS

 

A student’s conduct is related to his/her clothing; the way s/he dresses influences the behavior of others. Therefore, the College of Theological Studies, the school of Leadership and Management College, the School of Jazz Music and Media are directly concerned with students’ dress code. The appropriateness of a student’s clothing or dress code for the schools’ environment should dictate the choice of clothing or dress and grooming practices on camps, in classroom and library. All students are expected to adhere to common practices of modesty, cleanliness and neatness; to dress in a respectful manner within the acceptable standards of the community and in such a manner as to contribute to the academic atmosphere.

List of Offensive Dressing/Clothing of Students

1. Clothing must be appropriate, not disruptive to the teaching-learning process, and cannot be provocative, revealing, indecent, vulgar, or obscene.
2. Clothing will not be allowed which promotes alcoholic beverages, tobacco, and the use of controlled substances, depicts violence, is of a sexual nature, or is of a disruptive nature.
3. Clothing is not to be sheer or mesh and cannot have excessive holes.
4. Clothing must be worn appropriately (nothing inside out, backwards, rolled up pant legs, unfastened bib overalls).
5. Clothing will not be allowed that is intentionally shredded or torn.
6. Clothing articles which provoke others to act violently or be intimidated by fear or violence shall not be worn on the campus or at any school activity.
7. Hair must be clean and neat, and worn in a style that is not conspicuous or extreme. Abnormal hair color will not be allowed (sprayed blue, green, orange, pink, etc.). Hair must appear to be a natural color and should be reasonably styled.
8. Hats, extreme headbands, and sunglasses will not be worn inside the class room, chapel and library, dining hall. Any type of head covering is unacceptable
9. Foot wear must be shoes. All students must wear shoes all times. Bed-room shoes and shower shoes are not acceptable in class room, library, chapel and dining hall. All footwear must be properly tied or fastened.
10. Jewelry shall not be affixed to student’s nose, lips, tongue, cheek, or eyebrow. Jewelry with sharp edges, such as collars, waistbands, or choker with spikes, wallet chains, or other such items are inappropriate.
11.  Any clothing, jewelry or accessories having criminal street gang identifiers, accessories that may be used as weapons, and accessories having drug, sex, tobacco, or alcoholic beverage references or designs are not accepted.
12. Any clothing, jewelry or accessories with decorations, patches, lettering advertisements, etc. that may be considered obscene or offensive are not to be worn at school.
13.  Religious exceptions must be cleared by the MYS and the schools.
14.  Proper undergarments should be worn but not visible.
15. A short skirts above the knee is not allowed in the school compound, class room , chapel and library 
16.  Facial hair should be neat, clean, closely trimmed and not be a distraction to the learning environment.

Disciplinary producers and actions in Relation to Students’ Dressing:

1. Give Counseling and oral warning.
2.  Give notification for the students as written warning, and report to concerned bodies.
3. If the violation continues, and requires change of clothes, the student is forced to be suspended from attending classes.
4. If the same student who has been suspended for attending classes violet the dressing rule for the second time, s/he will be subject for dismissal from the MYS.
5. And as the code of conduct of the College of Theological Studies , the school of Leadership and Management College, the School of Jazz Music and Media Article II. No. 19.

 

Responsible Bodies for Enforcing the Code of Conduct of Dressing

 

Different responsible bodies need to involve for the application of Code of Conduct:

1. The MYS administration shall have the right to consider any current fashion to determine its acceptability for the MYS dressing manner based on the dressing code listed under Article IV of this Code of Conduct.
2. Security State and Guards are responsible to report any breach of the Code of Dressing to the concerned bodies such as MYS administration office and/or deans offices.
3. Teachers are charged with the responsibility of enforcing student dress code in their classes, on campus and shall follow building procedure for discipline referral regarding dress code violations.
4. Deans of schools, department heads, Administrators, staffs, guards share the same responsibility.

 

            Article V. PROCEDURES in Relation to Students’ Right and Responsibility

 

1. Any staff or student may report misconduct involving a student to the Dean of the Department or to Students Affairs Officer of the Seminary.
2. Preliminary investigations will be done to ascertain whether the case warrants disciplinary action, or can be dealt with informally.
3. All committed guilt will be recorded against the student.
4. The cases shall then be acted upon through the Deans and Students Affairs Officer.
5. Any committed guilt shall be reported to the MYS Management and decisions being recommended that involve suspension or dismissal have to be approved by the Management.

Article VI. DISCIPLINARY ACTION in Relation to Students’ Right and Responsibility

The following action may be imposed on a student who has been found guilty of an offence:

Admonition: A verbal warning to the student.  A lecturer, Head of Department, or Students Affairs Officer may give this.

Censure:            A written reprimand.  If the offence is repeated, then more serious sanctions shall be imposed. A written apology shall be expected of the student

Disciplinary Probation:           Exclusion from certain privileges or core curricular activities for a specified period of time.

Restitution: Reimbursement, service/repair or compensation of damages. Restitution may include relationship reconciliation.

Reporting to sponsoring body: A student may be reported to the sponsoring body for advice or action.

Suspension: Termination of student's status for a definite period of time.  Conditions for return are to be stated.

Dismissal: Expulsion, discontinuation of the student's status.  

Reporting to the government body: For cases beyond control, the concerned body of the Seminary may report to the Governmental body.

The Dean of the concerned Department on the recommendation of the Seminary Management should carry out Numbers 2 to 7 under IV.